Finance Executive Assistant

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Requisition ID: 126161
Job Category: Administrative/Clerical
Location: United States-California-Irvine-5 Park Plaza Suite 1100 Irvine 92614
Posted Date: 10/27/2017 1:58:15 PM

Summary

Perform work to support the C level Executives/EVPs of the company in his/her objectives in an accurate and efficient manner.
 

Essential Duties & Responsibilities

  • Perform typing, filing, information gathering, internet research, distributing correspondences and other administrative support functions for C level Executive(s)/EVP(s). Interface with executives, outside clients, members of the Board of Directors and others.
  • Coordinate and schedule meetings, conference calls and make travel arrangements.
  • Prepare graphic presentations for internal and external meetings and presentations.
  • Coordinate the collection of support documents and preparation of reports.  Perform research and generate reports as required.
  • Prepare and amend letters, contracts and other documents.
  • Maintain the confidentiality of organizations' filing system, propriety information and documents.
  • Design, maintain and add new items to department's intranet site with information about the department, federal and state laws, and regulations.
  • Prepare and coordinate distribution of materials for Board of Directors' meetings.
  • Responsible for understanding and complying with all policies, procedures, and regulations relating to job duties.
  • Perform other duties as assigned by management.
Education:
  • Associate's degree or equivalent work experience.
     
Experience:
  • Minimum five years experience in similar position; or minimum seven years equivalent combination of education and experience.
  • Experience with arranging domestic and international travel.
 
Knowledge, Skills, Abilities & Other Characteristics: 
  • Proficient personal computer skills including Microsoft Office.
  • Demonstrated project management, analytical and logical thinking skills.
  • Excellent interpersonal, written, and oral communication skills.
  • Ability to prioritize and organize work in a multitasked environment.
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